Blaine and Associates : Explore Your Possibilities

Top 5 List for a Great Interview

2012-01-23T09:35:00.000-08:00

5 Things I Look for in a Great Job Interview

Here is what separates a good candidate from a great one.

By Matthew Swyers | @TrademarkCo | Jan 16, 2012

In my career I have reviewed thousands of resumes and conducted hundreds of employment interviews for both The Trademark Company and other businesses for which I have worked. In doing so, I got to see the good, the bad, and the downright ugly in terms of resumes, interviewing skills, and the like. For other CEOs looking to hire, here's what I think makes a great candidate stand out from the good ones.

1. Attention to detail

How many times have you heard this one, right? Pay attention to detail. Let me say it again: PAY ATTENTION TO DETAIL!

There’s a great story at the end of the movie Coming to America with Eddie Murphy. It goes something like this:

A man goes into a restaurant. He's having a bowl of soup and he says to the waiter, “Waiter come taste the soup.” The waiter says, “Is something wrong with the soup?” He says “Taste the soup.” The waiter says again, “Is there something wrong with the soup? Is the soup too hot?” The man says again, “Will you taste the soup?“ “What's wrong, is the soup too cold?" Replies the waiter. “Will you just taste the soup?!” “All right, I'll taste the soup,” says the waiter, “where's the spoon??” “Aha. Aha! ...”

At this point you may be asking yourself, “So what does this have to do with identifying a great candidate?”

Not less than two months ago I received a wonderful e-mail from an applicant seeking to work for The Trademark Company. The e-mail was personally crafted. The note struck a wonderful tone emphasizing capability and a willingness to learn more about what we do here. Most importantly, the candidate emphasized attention to detail. I was sold. I was ready to open up the resume and see what they had to offer. And then, “Aha. Aha! ...”

The applicant had failed to attach a resume. In the blink of an eye, all of the time spent preparing for this submission--researching me, the company, and the job’s requirements--vanished into thin air. Poof!

Some CEOs may have overlooked this and just asked for the resume. But you can’t say you have an eye for detail and then fail to deliver on the point. Everything job candidates do, from cover letter to resume and beyond, must prove that point. Otherwise they are just wasting your time. I passed on that candidate.

2. Proofread

My contracts professor in law school told this one to the class one day. Although he was an otherwise socially challenged individual, this story has always stayed with me.

It seems that at some juncture he was involved in delivering a speech on some topic that involved a “public option.” He had written and prepared the speech but had left the PowerPoint slide presentation to one of his assistants.

Well, as he began delivering his speech–a seemingly dry speech–he could not understand why a wave of chuckles and murmurs would, from time to time, arise from the audience. It was not until he neared the end of his presentation that he glanced up at the screen projecting the bullet points of his speech behind him. And right there, right in that moment, he understood with perfect clarity why his speech had evoked the unexpected reaction from the crowd.

If you omit the letter “L” from the word “public,” it won’t be flagged by spell check. It will, however, be picked up by anyone else reading the slides as you deliver your speech on the “pubic option.”

This could very well be you at your next sales presentation: pissed and embarrassed because you overlooked your employee's failure to proofread his resume during the hiring process. So, check the candidate's resume and cover letter for misspellings that spell check might have missed. In so doing you will make sure that you hire someone that's thorough and doesn't rely on spell check to do their job.

3. Preparedness

One of the first things I always do after an interviewee leaves is to ask every single person who came into contact with them what they thought. Why you might ask? You never know what little windows into your prospective employee this may provide.

Once I asked one of our receptionists what she thought of a particular interviewee. I was very surprised to hear what she had to say. She said she thought the interviewee was pleasant but did have some trouble when she first arrived: It seems that the prospective employee had no idea who she was interviewing with, so the receptionist had to call around the office for 10 minutes until she could figure out who to notify that their appointment had arrived.

I thought this displayed a lack of preparedness on the interviewee’s part, especially as she was interviewing for a job that had primary scheduling responsibilities for me and would require her to know and keep track of all of our most important customers.

In another case, after a 45-minute interview the interviewee stood and said, “Mark, thanks for the second interview.” Big problem: My name is actually Matt. Nevertheless, I shrugged it off--perhaps I had misheard the applicant, or maybe he had simply had a momentary lapse. However, when I walked him to the door he proudly reiterated my name, “Mark, again thanks. I look forward to hearing from you.” Every fiber in my being yearned to reply, “Well, if I meet this Mark fellow, I’ll be sure to have him call you.” I did not. I also did not call him back.

A candidate should know everything about you that they can find out and engage you on a level that you will enjoy and that moves you one step closer to offering them the job.

4. Phone and e-mail correspondence

Another thing that also gets overlooked is professionalism in e-mail and phone communications. I pay attention to the candidate's e-mail address and how they answer their personal phone.

Sure we all have private lives, but we all have to be professional in dealing with employers--and, most importantly, prospective employers. So if a candidate's e-mail address is "bigsexy@gmail.com" or “hunkaburninlove@yahoo.com,” think twice about hiring him. Gmail, Yahoo and other companies have a great price point for new e-mail addresses: free. There's no excuse for not having a professional-looking e-mail address.

For me, an interview starts when I call you to set up the interview. Recently I called an applicant, and they must have been at a the reunion tour of Van Halen--because when the candidate answered, all I could hear was “Ain't Talkin' 'Bout Love” blasting through my phone. I mean, it was so loud I could actually see people in my office starting to bob their heads to the tunes.

After a few attempts shouting into the phone--“Is [Name Omitted] there?”--finally the music departed and I was able to hear once again. The heads stopped bobbing in my office and the person on the other end said, “Speaking.” Ahhhh. Well, I know they love music...and that they lack judgement.

5. Honesty is overrated

Yes, you want your potential employee to answer questions truthfully, but answering too truthfully may also show a lack of judgment. For instance, I often ask the hypothetical question, "If you were hired and six months after you were hired another opportunity presented itself, would you go on an interview for that opportunity?" You would be surprised at how many people say they would. Wrong answer!

Let’s take one of my more infamous examples. Once I was asking a prospective employee to explain an 18-month gap in his employment history. To this day I remember his response verbatim. It went like this: "Man, the whole work thing ... ya' know ... like, wow." I was left mouth agape and speechless. Needless to say: He did not get the job.

Matthew Swyers

Matthew Swyers is the founder of The Trademark Company, a web-based law firm specializing in protecting the trademark rights of small to medium-sized businesses. Matt founded the company on the belief that top caliber trademark services should be affordable to all. Today, the company is recognized as one of the top trademark firms in the world by industry magazines while maintaining its customer service focus and an A+ rating with the Better Business Bureau. The company is also ranked No. 138 on the 2011 Inc. 500 list.

Accounting and CSR Positions!

2012-01-10T10:51:00.000-08:00

AP ACCOUNTING CLERK - $28K (Temp-To-Perm)

Excellent entry level position with one of the premiere international hospitality firms. Duties include heavy data entry, invoice and PO reconciliation, customer service and filing. Excellent MS Word and Excel skills, extreme attention to detail and fast 10-key input. This is a temp-to-perm position.

ACCOUNTANT – $DOE

Big 4 accountant needed for major investment banking house. We are looking for a key place with SEC filing experience who comes from a large firm. Excellent opportunity with a stable company that offers outstanding benefits, a bonus program and a positive working environment. Duties include day-to-day accounting, monthly financial statements, and other detailed accounting projects. BA in Accounting or Finance and three to five years experience in an accounting role a must.

SUBPOENA PROCESSING CUSTOMER SERVICE REPRESENTATIVE - $10-$14/HOUR DOE

Legal support and records management company in need of a CSR who has worked with Wincopy subpoena prep software to answer busy phones, prepare legal documents and execute heavy data entry. Must have strong communication skills, minimum 204 years similar experience, preferably with a legal support company.

Job Listing!

2012-01-09T10:43:00.000-08:00

BUDGET COORDINATOR - $30K

Entry level position at one of the most prestigious advertising firms in the country. Duties include expense report audits, vendor inquires, estimates, client reports and budget analysis. Four year degree required, as well as excellent MS Office and customer service skills. Room for advancement, this is a one of a kind opportunity in the industry!

MAKE 2012 YOUR BEST YEAR EVER

2012-01-05T10:54:00.001-08:00

What will make this year your best ever? What changes do you have to make to do it? We took a poll from our employees, clients, applicants and friends. Here is our list of the best ways to change your personal and professional lives for the better!

1. Follow your "BLISS" - We all have things that make us happy (love, money, health). We all have things that make us miserable (love, lack of money, poor health). Lets make a pack to do what makes us blissful, whether in good health or bad, loss of money and too much of it or too little love or too much. I say we take advantage of this 80 degree weather and get walking, hiking or just sitting outside at the Coffee Bean and being blissful in this weather.

2. Disconnect and Reconnect - Get OFF THE INTERNET - I start my day at 4:15 AM and it is with my BackBerry in hand reading my emails. I love and dread this time. What 4:15 AM does for me is give me the 30 minutes I need to respond to requests and delete what is not necessary or a time waster. I get to start my day contacting applicants and employers and meeting face-to-face with both. I do not open my emails until I have contacted at least 25 people in the morning. Get off the Internet and get back to making human contact. You have a better chance of getting a new job if you can speak to the hiring source. Disconnect and reconnect!

3. Take Small Steps - What do you want to do this year? What do you want to accomplish? What do you want to gain? What do you want to change? Who do you want to be by the end of 2012? WRITE YOUR GOALS DOWN! Look at them every morning when you wake up and every night before you go to bed. Everyday take one new step to get you to that goal. Of course, one of mine is to lose weight this year. I wrote down my goal weight and every morning before I can open my mouth to eat, I read my goal, I look at a picture of myself that I would like to look like again - it is not one from 1980 either! I take a small step everyday - more exercise, more water, less sugar, etc. I read my goals again at night before I go to bed and I log what small steps I took to achieve that goal that day. If you don't know what you want, you can't get it. Write down what you want and each day write down the small stepS you took to get there.

4. Embrace Gratitude - What are you grateful for - family, friends, country, religion? I am grateful for all of these, and yet on many a day, I seem ungrateful for anything. This economy has beat me up pretty bad.....until I read a story about a missing child, see a homeless mother begging for money, or simply atch the news - I have so much to be thankful for and this year I am going to be grateful, show more gratitude to the things I take so for granted. Spend a reflective moment each day embracing your gratitude.

5. Get Your Body Moving - We all think better, stand taller and move faster when we are in shape. Make it a point to get some form of exercise in everyday. Walk at lunch. Park further away than you normally do. Squeeze you stomach in 20 times a day for 15 second intervals. Squeeze your old bottom in at the same time. Just move - it will make you work better and sleep better.

6. Quit or Get a New Job - What are you passionate about? Why not pursue that for your career this year? My brother has always been a cook, a very good one at that. He has worked in every hotel and high-end restaurant in Los Angeles. His real passion is simply fast food, but with a twist. He is opening his own "whole-in-the-wall" food stand this year - hot dogs, hamburgers, great chips and fries. It took him 20 years to get here but this is the year he is making the move. Make your move - whether it is from the corner office to a window or from a desk job to a park and rec position - do what you love and you will be truly happy.

New Job Listings in Accounting!

2011-12-21T12:40:00.000-08:00

TAX SUPERVISOR - $72K - $80K + O/T and bonus

One of the highest ranked Public Accounting firms in Los Angeles seeks experienced Tax Supervisor for San Fernando Valley office. Responsibilities include: Federal and state tax return reviews for individual and corporations, handling tax engagements from start to finish, training and developing of staff, work with clients to resolve tax issues, research and developing solutions to complex tax issues, communicating project status to team members and upper level management.

Bachelor’s degree in accounting or finance plus 3-5 years experience working in public accounting within a Tax Department. CPA finished or in-progress. Strong proficiency in Microsoft Word and Excel.

ACCOUNTING CLERKS (MUSIC ROYALTY SPECIALISTS) - $45K - $65K+ DOE

Looking for two music royalty accounting professionals - entry level (one year experience) at $45,000 and a senior clerk (3+ years experience) at $60-65,000K+ DOE.

Job Responsibilities:
•Input/maintain all vendors contracts in the Excel spreadsheet
•Setup/maintain various schedules (e.g. promotional/payment status, etc)
•Process monthly royalty accruals - international
•Review/process monthly and quarterly royalty statements/payments in compliance to the contract terms
•Post/close monthly/quarterly royalty statements
•Prepare/review monthly/quarterly wire requests
•Handle all correspondence and all issues related to statements
•Special assignments as required
•Mail statements to content providers
•Filing of all pertinent contract information and agreements

Advanced MS Excel skills and a BA/BS in Finance, Accounting or related Field required.

Music Royalty Positions!

2011-12-16T13:09:00.001-08:00

SENIOR ROYALTY ANALYST - $60K-$70K

Senior analyst needed for royalty operations accounts with experience in music licensing. Analyze and interpret contracts and deal memos, create and maintain rate structures in royalty system, audit royalty statements, request and issue payments for artists and other royalty participants, communicate with other departments including A&R Administration, Legal & Business Affairs, and Finance, respond to artist and management inquiries and special projects as needed. A generally heavy workload with monthly and statement cycle deadlines. MS Office proficient with 3-5 years experience. College degree preferred.

JUNIOR ROYALTY ANALYST - $45K-$50K

Entry level position in royalty operations department to assist in general contract and deal memo analysis, audit royalty statements, communicate directly with artists and managers and work on special projects as needed. MS Office proficient with 1-2 years experience. College degree preferred.

New Job Listings Throughout LA!

2011-11-08T15:46:00.000-08:00

PAYROLL PRO - $14.00 - $16.00 hourly (Sherman Oaks, CA)

Distribution company is looking for a multi-state payroll pro to process bi-monthly payroll using in-house system. You must have 2 - 5 years heavy multi-state experience, including mileage and expense reimbursements, either Paychex or ADP automated payroll systems and Excel. You will work under the controller and you must be able to just jump in to so the payroll for over 500 people. This could develop into a full-time position.

SENIOR BUSINESS MANAGER - $75 -$80,000 (West LA)

Work for one of the west side's most prestigious business management firms. You need to have 5+ years as a business manager, a degree in Accounting or Finance, Datafaction, great references and exceptional client servicing skills. This is an A+ division with a strong partner and great supervisor. This will take you to the next level.

MARKETING MANAGER - OPEN SALARY (South Bay)

Hands-on marketing expert with construction background is needed for an innovative manufacturing company. You will be responsible for establishing pricing for core products, branding and positioning of product, creating and maintaining website, marketing collateral including sales presentations, event collateral, web videos, product demos and partner resources. You will create forms and ordering processes, work with management to implement marketing campaigns, sales training and always be on the prowl for new and different ideas. BA in Marketing or PR, 3 - 5 years experience in marketing, start-up environment, strong communication skills, Adobe Create Suite, Wordpress, Salesforce and Google AdWords

EXECUTIVE ASSISTANT (FINANCE) - $50 - 60,000 + bonus and o/t (Downtown)

Work for a team of 5 top Client Managers. You will schedule heavy travel and appointments, manage calendars of all five, correspondence, expense reports, presentations and lots of client servicing. Bachelor degree required with 2 - 4 years experience supporting a similar type of team. MS Office Suite, Visio and specialty software for the financial industry.

IT Help Desk Position!

2011-10-18T12:22:00.001-07:00

IT HELP DESK - $60K-$65K

Westside business management firm seeks senior help desk support associate. Responsible for configuration, installation, imaging and test of software and hardware, desktop and laptop maintenance, managing help desk tickets, in-house customer service. 2-3 years similar experience plus troubleshooting with Windows, GHOST imagine software and extensive knowledge of Microsoft Operating Systems and Office products.

New Accounting Position!

2011-10-17T09:48:00.001-07:00

PROJECT ACCOUNTANT - $40K-$45K

Management firm seeks accountant with heavy advertising/creative project accounting experience. Code invoices, A/P, expedited check turnaround, adherence to union rules and policies, Excel, QuickBooks. College degree preferred.

New Job Listings!

2011-10-12T13:56:00.001-07:00

EXECUTIVE ASSISTANT - $45K-$55K

Excellent opportunity for a dedicated candidate supporting a department head at growing asset management firm. PowerPoint sale presentations, complex travel itineraries, calendaring, correspondence, expense reports, research, phones, filing, database management. Bachelor's Degree plus 1-3 years similar experience in the financial sector. MS Office, strong attention to detail and a high level of professionalism required.

P/T CPA/CFO - $75K-$100K

Approximately 20-25 hours a week required for westside investment firm. General ledgers, financial statements, A/P, A/R, cash management, monthly reports, payroll tax deposits and other filings, coordinate insurance programs, etc. Full benefits and flexible hours.

New Admin Job Listing!

2011-10-03T09:25:00.000-07:00

ADMINISTRATIVE ASSISTANT (Entertainment Management) - $40K

Work for a great partner and assist him with the daily management of his clients. You will answer phones, type correspondence, answer emails, book travel arrangements and deal with all entertainment clients - they need lots of hand holding and always a great personality to deal with them. Excellent benefits, bonus, PTO Plan and 401(k). MSW, Excel and Outlook needed.

New Job Listings!

2011-09-07T09:27:00.000-07:00

CONTROLLER (Phoenix, AZ) - $60-$80K DOE

National shipping firm seeks experienced controller to centralize all the accounting for over twenty companies, including payroll, A/P, A/R, and collections. Number one goal is cost control. QuickBooks Enterprise and ExecuPay with a custom-designed billing system. Financial statements, cash management, tax prep for CPA and supervise a department of six. Excellent benefits. Phoenix, AZ location.

ACCOUNTING CLERK - $28K

International hospitality firm in need of entry-level clerk for bookkeeping and accounting duties. Post to journals, receivables, cash management, reports. Must have a keen eye for detail as accuracy is a must. Two years college with emphasis on Accounting and minimum two years General Ledger experience. MS Office a must. Room for growth!

New Job Listings!

2011-09-02T12:01:00.000-07:00

EXECUTIVE/PERSONAL ASSISTANT (Beverly Hills) - $70K-$80K

Work for one of the true movers and shakers of the investment world. You will truly be his right arm - handling all clients, working with board members of many businesses and philanthropies, keeping heavy calendars and handling all business/personal travel, event planning, managing large contact database, draft correspondence and legal documents, work with business managers, attorneys and other vendors.

You must have a stable work history. You must have strong references. You must have exceptional skills (MSW, Excel, PowerPoint, Outlook). You must be comfortable dealing with CEOs, Presidents, politicians, lawyers and accountants. You should have a 4-year degree, 10+ years experience in a similar position and be ready to go to work immediately.

CFO (Phoenix, AZ) - $DOE

Be on the ground floor of the opening of a new headquarters office in Phoenix. You should have a degree in accounting and hopefully be a CPA or MBA. You will be responsible for all accounting, budgeting, financial statements, general ledger account reconciliation and other analyses. You should build strong relationship abilities to work with owner, management and sales teams. Improve division through technology or proven methods from previous positions. You must possess a strong client service mentality, leadership and management skills, understand and love new technologies and have the experience to integrate them into the systems. You must have a strong understanding of GAAP and experience in multiple financial functions.

A background in distribution or the service industry is a plus. This is a $40M firm with expectations of growth into the $70M range within 4 years. This is an opportunity of a lifetime for someone looking for that next step.

New Job Listings!!!

2011-08-18T12:20:00.000-07:00

CEO - $175K-$250K DOE + BONUS (Las Vegas)

Distribution company in Las Vegas specializing in overnight regional parcel distribution seeks leader to continue major expansion. CEO will work closely with owner, expanding all aspects of sales, operations, IT, compliance and administration. Experience in similar industry a must. Flexibility and willingness to travel required. Bilingual English-Spanish preferred. Projected start date: January 1.

TRADING ASSISTANT - $45K-$55K

Immediate opening in this fast-growing investment firm. Duties include phones, trade confirmations and reconciliations. College degree plus three years post-college experience. Bloomberg and Charles River a plus. NYSE hours.

PERSONAL/EXECUTIVE ASSISTANT - $20/HOUR+ (Las Vegas)

California private investor who travels to Las Vegas monthly in need of personal assistant. Must know Las Vegas like the back of your hand to handle all transportation, catering, reservations, shipping, gifts, scheduling, conference rooms, etc. Available to sit in on meetings, take notes, follow-ups, correspondence, presentations.

EXECUTIVE ASSISTANT TO PARTNER - $45K-$55K

Partner at an established investment banking firm in need of experienced, thick-skinned assistant. Must be detail-oriented and very proactive. MSW, Excel, PowerPoint, Outlook. College degree and 2-3 years work experience in the industry a must.

PERSONAL ASSISTANT - $85K-$100K (Northern California)

Heavy travel arrangements with eye to detail, scheduling, transportation, hotels, gifts, etc. Client is a busy celebrity who needs someone on top of things at all times.

New Job Listings!!!

2011-08-12T11:02:00.001-07:00

REAL ESTATE PARALEGAL - $60K-$65K

Real estate investment firm in Malibu is looking for a real estate paralegal with heavy title experience. Four-year college degree preferred plus Paralegal Certificate. MSW and heavy, detailed research a must.

Excellent benefits, beautiful offices, great work/life balance and lots of diversified tasks to keep you interested and always learning. Great earning potential as well. We want a real member of our team, not another paralegal.

SAP CONTROLLER (South Bay) - $175K-$190K + DOE

We are seeking that real "controller" that can take over our 300+ employee accounting division. We are a worldwide distribution headquarter company looking for a Controller with exceptional SAP experience, strong management background, stable work history and the desire to continue to innovate and build this department.

You must have 10+ years as a senior accounting professional, a BA in Accounting or related field, a CPA or MBA is preferred. We want someone with heavy transactional accounting, GAAP knowledge and strong client servicing as well as management skills. ERP system a plus.

You will be responsible for financial reporting, analyses, statements and reconciliations. You will oversee 300 people and establish timelines and deadlines for all departments, evaluations, goal setting and displining.

You will also oversee Sarbanes-Oxley compliance, improvement of processes. Travel is required. Bonuses, benefits and relocation plan is generous.

New Job Listings!

2011-07-27T09:36:00.000-07:00

CONTROLLER $160-$190K + BONUS

International manufacturing and distribution company seeks experienced controller. Will report directly to CFO and be responsible for all daily activities related to the financial accounting and reporting, accounts payable, accounts receivable, inventory control and costing, compliance with company policies and procedures, asset control. Must be a strong leader to lead an entire division toward a decision support organization and business partner, from transaction processing and basic historical reporting. Stable job history a must. Ten plus years similar experience.

PERSONAL ASSISTANT - $25-$30/HOUR

Fabulous opportunity to work from home at least half of your week! Commercial production company needs an assistant to be main liaison with clients, contractors, vendors, agents, lawyers, etc. Would be responsible for all social networking - Twitter, Facebook, blog - as well as all research, location scouting, permits, PO's and travel arrangements. MS Word, Excel, PowerPoint, Outlook and exceptionally internet savvy. Immediate hire!

DIRECTOR OF GUEST RELATIONS - $85K

International hospitality firm seeks director with background in a luxury hotel setting with both front office and guest relations experience and a 4-year college degree. Would be responsible for all areas of Guest Relationship and the company guest loyalty program which includes database management, development and utilization. Minimum five years similar experience. Management for direct marketing and loyalty communications programs a must.

STAFF ACCOUNTANT/BOOKKEEPER - $32K-$35K

Small, family-owned company on the coast seeks solid bookkeeper to assistant main company accountant with invoices, bank reconciliations, journal entries, monthly closings, cash account maintenance, quarterly and year end reports, and DE-542 filing. QuickBooks and Excel a must.

New Job Listings! Accounting and Legal!

2011-07-06T12:37:00.001-07:00

F/C BOOKKEEPER - $45K-$60K

Entertainment business management firm seeks experienced full-charge bookkeeper for one of their major clients in the hospitality industry. Duties include cash management, inventory control, reconciliation accounting, deposits, cash flow management, schedule of deposits, payroll (ADP), payroll taxes. Must have excellent client services skills, A/P. A/R, ledgers reports, insurance and brokerage familiarity and experience dealing with vendors. 3+ years accounting in the restaurant industry a must. Knowledge of Restaurant Manager software a plus.

LEGAL ASSISTANT - $75K

Small mid-Wilshire firm specializing in trust and probate seeking assistant to support three attorneys. Would prefer solid legal secretary experience, preferably with similar background in trust and probate. 10+ years experience a must. This is an immediate hire.

New Job Listings in Hospitality

2011-06-27T12:30:00.001-07:00

JUNIOR BOOKKEEPER - $32K

International hospitality firm seeks entry-level bookkeeper for general accounting duties, including journals, ledgers, reconciliations, report analysis, and database maintenance. Extreme attention to detail and commitment to accuracy required. Two years college with emphasis on accounting and a minimum of two years General Ledger experience.

CUSTOMER SERVICE REPRESENTATIVE - $27K

Do you have experience processing bookings and handling support calls for the hospitality industry? Major Westside firm needs you! Must be technically proficient with Amadeus booking system, as well as excellent customer service skills. Excellent entry-level position!

New Job Listings!!!

2011-06-06T09:34:00.000-07:00

HR MANAGER - $75K + DOE and BONUS

Rapidly expanding national service company is in need of an HR Manager. This will be a new position and they are seeking "an expert" to lead the way.

Ideal candidate will have experience working with a logistics company, with many drivers and vehicles - someone who knows all about working with independent drivers as well as employee drivers, claims, worker's comp, labor laws, insurance, hiring, training, and all the paperwork that goes along with this type of HR.

5+ years experience as an HR Generalist in the logistics, transportation or service industry, college degree preferred, excellent references and good stability. You can implement your own systems and set-up your department just the way you want it.

SALES MANAGER/DIGITAL DIVISION - $100K-$120K + BONUS

New division of established legal support firm requires a general manager to increase sales and visibility of the company as well as train other to follow suit. Must have strong operations, sales, management background and who has the strategic ability to get a new division up and running. Must have 5+ years similar background.

ENTRY LEVEL ACCOUNTING (3 POSITIONS) - $30K-$42K

Three entry level accounting assistants needed for expanding international advertising agency. Recent college grads with degrees in either accounting or finance, 1 - 2 years accounting experience for 2 spots and a little more seasoned candidate (2+ years of accounting experience) for the more advanced position. You must have experience in A/P, A/R, coding, billing, client servicing, research and preparing reports. Please have strong, MSW, Excel and QuickBooks is a real plus.

These positions offer tremendous growth potential and the opportunity to get your foot in the door of one of the most innovative agencies in the world.

Excellent benefits, including medical, dental, vision, 401(k), and bonuses.

PROJECT ACCOUNTANT - $40K-$45K

Project accountant needed to code invoices and charges to clients accurately and in a timely fashion. Advertising or production background is ideal. QuickBooks and a college degree a must.

Brand New Job Openings!!!

2011-05-12T09:11:00.000-07:00

PERSONAL ASSISTANT - $120K
This will be a "whirlwind" position assisting our client with all her personal affairs - travel, packing, social calendar, gift buying, animal care, party planning, advance team for numerous homes throughout the world - you must have a similar background. References and background check will be done. If you love the "international" lifestyle and taking care of someone of high visibility, this is an ideal opportunity for you.

ADMINISTRATIVE ASSISTANT - $45K-$60K
Assist the SVP of large IT department. you should love computers, have strong MSW, Excel and PowerPoint, solid experience, any commercial real estate background is a plus. College degree preferred and Computer Science emphasis a plus. Room for growth, excellent benefits and very secure company.

BUTLER - $120K + DOE
It sounds like a job from the past but it is a real position and requires previous butler experience with large and multiple estates. You will travel with our client around the world to ensure homes are in perfect operating condition, coordinate parties, oversee staff, handle all social arrangements, wear uniform at all times, make sure everything from open shutters to pool towels, to china and silverware, to all electronics and shoes shined - not task is too small or too large for the butler we seek. Bilingual candidates are preferred. Excellent references and background check will be performed.

STAFF ACCOUNTANT - $60K-$70K
Private equity firm in need of a staff accountant with SEC experience. Bloomberg and Charles River preferred, Excel and MSW. Prefer a 4-year college degree with an emphasis in Accounting or Finance and 2+ years with a private equity firm preferred. Excellent growth potential, full benefits and fat bonuses.

CHEF - $120K-$150K + DOE
Mediterranean is the style you need to land this Executive Chef position. Our client believes healthy eating is the key to a great lifestyle. You must have 10+ years experience cooking for high net worth individuals. You must be comfortable with large and small parties, travel throughout the world cooking with local vegetables, fruits, fish, spices and herbs. You will be one of several chefs and travel is a must. Summers are spent on a yacht or on an island, winters in South America and Europe. You will budget, buy, cook for owners and staff, wear a uniform at all times and work 6 days a week when in the states and 30 days of vacation a year. Full medical benefits and fabulous kitchens in all homes.

Part Time Junior Accountant

2011-05-10T08:44:00.001-07:00

P/T JUNIOR ACCOUNTANT - $40/HOUR

With flexible hours and days, this could be the perfect position for someone with family or school commitments. A/P, A/R, reconciliations, General Ledger, assist with tax returns. Minimum two years previous General Ledger accounting and/or general financial reporting experience. Must be QuickBooks proficient. College degree required, accounting or finance major preferred.

New Jobs!!!

2011-03-25T14:48:00.001-07:00

PORTFOLIO ANALYST - $55K-$75K + BONUS
Portfolio Analyst with fixed income investment, attribution, benchmark comparisons and GIPS composite maintenance needed for rapidly expanding west side private equity firm. You will report directly to the Senior Portfolio Manager.

You will be responsible for writing commentaries and preparing data and reports for clients, analytical research to help develop portfolio strategies, due diligence questionnaires, RFPs and database maintenance, create and update marketing presentations, track and analyze performance data for investment portfolios, stay up with competitors' data, provide research support to your team, and handle all monthly production and commentary reporting.

We would like a degree in finance or accounting from a major university, 2+ years previous experience in the asset management industry, Factset, Barclay's Live, Zephyr StyleAdvisor, Excel and PowerPoint, great organizational, communication and leadership skills.

This is an excellent opportunity to get with the firm that can afford you the best future in the business you love.

Please send your resume, references and salary history today. We would like to fill this position immediately.

HR GENERALIST - $75K-$100K + BONUS

Are you proactive, motivated, and exceptionally qualified to run an ever expanding multi-location creative firm? We have not been affected by the recession - we are growing at a rate that we are no longer able to manage without an HR Generalist Specialist - and this just might be the position you've been searching for!

You will be responsible for all recruiting and retention from administrative to management personnel, establishing policies and procedures, training and development, employee management, benefits administration, compensation, performance management and HRIS technologies.

You will oversee 100+ initially with a growth projection of about 15 - 20% annually for the next five years. You will be responsible for the continuity in all offices - travel requirement is minimal.

There is much to do in this extremely progressive creative agency. We want someone with the background, the stability, the references necessary to land this unbelievable HR opportunity. You will be on the "executive" team that will determine "the workplace" you want to be known for.

Excellent benefits and bonuses. You will be the "leader" of this department. you will set the scale.

Please forward a copy of your resume, references and salary history. We are ready to move on this today.

New Job Listings!

2011-03-21T14:52:00.000-07:00

MARKETING ASSISTANT - $30K

Looking for an entry-level marketing position with a luxury hospitality firm? This is the perfect position for you! You will provide general support to the VP of Marketing and the rest of his team, including phones, calendaring, travel arrangements, budgeting, light accounting, filing and database management. College degree strongly preferred, major in Marketing, Communications, Journalism or English a plus. Two or more years in a marketing services role or similar experience. MS Office required, HTML a plus.

ACCOUNTING CLERK - $28K

Accounts Payable team needs reliable, detail-oriented assistant. Duties include heavy data entry, light accounting, PO/invoice experience a plus. MS Word and Excel plus efficient 10-key data entry required.

New Job Listings!

2011-03-09T08:39:00.000-08:00

FINANCE ASSISTANT - $40K-$50K

A great opportunity to get into the exclusive world of mergers and acquisitions. If you have 1 -2 years administrative assistant experience, great skills in MSW, Excel, PowerPoint and Outlook, 4-year college degree (preferred) and a desire to join a newly formed division of a world-renowned firm, send us your resume, references and salary history. This position will not be on the market for long!

EXECUTIVE ASSISTANT - $50K-$60K

You will be assisting a brand new partner and two associates create their own "piece" of the company. Client service skills, MSW, Excel, Outlook, PowerPoint, heavy domestic and international travel, presentations and proposals are just a few of the things you will do to keep this division going and flowing. Blue chip benefits including bonuses, medical, dental, vision, 401(k), pension, great work/life balance too. You must have 4 - 6 years solid administrative experience working in a corporate environment for at least one executive. A 4-year degree is preferred but solid experience will be taken very seriously.

New Job Listings!

2011-03-03T11:01:00.000-08:00

OFFICE ASSISTANT - $50K-$55K
International non-profit organization seeks administrative jack-of-all-trades for West LA office. Must be a MS Office pro, able to help out on phones and filing as well as organizing events, maintaining databases, travel arrangements, and heavy scheduling.

FUND ACCOUNTANT – T-P to $30/HOUR
Four month assignment with Westside fund management firm. Must have Great Plains software. A great opportunity to get in with this established, well-known company. Possibility of full-time placement once the temp assignment is completed!

New Job Listings!!!

2011-02-14T08:49:00.001-08:00

EXECUTIVE ASSISTANT - $65K

West LA investment firm seeks experienced C-suite level executive assistant. Must be articulate, enthusiastic, motivated and organized. Able to work to deadline unsupervised and to pitch in as needed to "get it done." MS Office. Concur or ExpensAble a plus. Excellent benefits.

SALES ASSISTANT - $42-$46K

Wealth Management firm in need of assistant to provide direct support to the Los Angeles Equity Sales department. Will serve as liaison between clients, analysts, institutional sales and the New York office. Two years similar experience plus MS Office. College degree in business/finance/marketing preferred. Hours 4:30am-2:30pm plus overtime.

FACILITIES ASSISTANT - $30K-$32K

El Segundo law firm in need of an assistant to be responsible for all areas of building maintenance and ensuring a safe, healthy and secure working environment. A "jack-of-all-trades" for the company, assisting with every department. Heavy manual labor and excellent driving record required.

New Job Listings!!!

2011-01-26T08:39:00.000-08:00

DIRECTOR OF CLIENT SERVICES - $120K-$150K

Money management firm seeks director to act as senior day-to-day client contact while managing the client services team. You will oversee the RFP process, organize research and compliance due diligence meetings, assist with new accounts, and work closely with the sales and marketing team. Minimum 5-6 years relationship management experience at a mutual fund, institutional manager or hedge fund management firm a must.

OPERATIONS ANALYST - $90K-$120K

International asset management firm seeks analyst with experience in the following products: fixed income, bank loans and FX currency/hedging. BS or BA in either Finance or Accounting, 4-6 years experience in financial services operations and BackOffice Provider a must. Charles River Development and Bloomberg preferred.

New Year - New Jobs!

2011-01-03T08:41:00.000-08:00

DISTRICT MANAGER - $80K-$100K + bonus

International retail company seeking an experienced manager to run the Southern California district. Must have excellent customer service skills, extensives sales experience, ability to cold call and manage key accounts, and strong managerial skills. Four-year degree plus minimum five years sales experience, preferably in the food service industry.

EXECUTIVE ASSISTANT to MANAGING DIRECTOR - $75K-$100K

Efficient, organized executive assistant needed for busy desk. Must have an attentive eye for detail. Heavy calendaring, client services, reports, presentations, correspondence, personal errands. Investment background preferred. Experience in a "C" suite environment a must.

ASSISTANT to DIRECTOR - $55K-$65K

Excellent mid-level position for candidate with investment banking background. 3+ years experience in an administrative roll. Heavy phones, correspondence, presentations, booking lunches, travel and calendaring. Four-year college degree preferred.

New Job Listing!

2010-11-18T08:38:00.000-08:00

RECEPTIONIST - $27K

International hospitality firm seeking experienced customer service-oriented receptionist for heavy client interaction. Must be courteous and professional, and able to communicate in a friendly manner with clients and coworkers alike. Experience with one of the major airlines reservations systems and/or Amadeus preferred. Excellent benefits and room for growth.

NEW JOB LISTINGS!

2010-11-04T13:34:00.000-07:00

EXECUTIVE ASSISTANT - $75K+

International business development, commercial real estate and sports franchise ownership firm seeks experienced assistant for President and CEO. Minimum 10+ years experience as an executive assistant in a corporate setting - a "career assistant." Must have a wide range of administrative support skills for special projects, client liaison, and personal and professional assignments. Organized, detailed, able to follow up without being prompted, poised and professional at all times. MS Word, Excel, PowerPoint, Outlook and excellent proofreading/editing skills.

RECEPTIONIST/ADMINISTRATIVE ASSISTANT - $37K-$42K

Renowned interior design/architecture firm in Culver City seeks bright, personable front desk person. Must have excellent customer service skills and a working knowledge of front desk etiquette for phones, messages, meet and greet, and client services. Word, Excel a must. Wonderful company in a gorgeous location!

New Job Listings!!!

2010-09-13T14:22:00.000-07:00

EXECUTIVE ASSISTANT to Advertising Executive - $45K

Hip, tech savvy assistant needed for Ad Exec. You must have great phone skills, use independent judgement, work well as a group or on your own, like cutting edge "net" activity and really have an organized, creative mindset. 4-year college degree preferred and some advertising background. MSW, Excel and PowerPoint on Mac.

PERSONAL ASSISTANT to a celebrity (Northern California) - $85K-$100K

If you want a change of pace from LA or wish to live among the "grapes" this is a great opportunity. You will be working for a celebrity with a "larger-than-life" life. He is on the road 24/7, LA, New York, Boston, Atlanta, Denver, Dallas and everything in between. You must have worked as a PA for a celebrity and your speciality must be booking travel, arranging hotels, drivers, security, scheduling appointments, working with business managers, PR, publicists, editors, producers, directors, etc. Must have great references, great skills, 10+ years experience in similar role.

ASSISTANT to Property Manager (Malibu) - $40K

Location, location, location! You must have an easy commute to land this seaside opportunity in Malibu. We prefer someone with property management experience, great phone skills, MSW and Excel, great personality to deal with tenants and vendors. Excellent opportunity to learn all about property management - lots of room for growth.

Fantastic New Job Listings!

2010-08-23T09:27:00.000-07:00

COMPLIANCE OFFICER - $$ OPEN, DOE

West LA financial institution seeking high-level executive compliance officer for international headquarters. Responsible for reducing risks, improving efficiency and providing support to firm's multi-asset strategies and solutions team. Candidates must have advanced degrees or an equivalent six plus years compliance experience in the investment advisory arena. Must have strong understanding of equity securities, mutual funds, fixed income securities and complex derivatives, experience preparing documentation and responding to internal/external compliance questions.

RECEPTIONIST - $30K-$35K

Immediate opening with award winning Studio City post-production company. This entry level position has room for advancement into production. Switchboard, organization of conference room and kitchen, errands, party planning, meet and greet and correspondence with vendors. Must be articulate and outgoing with a professional demeanor and firm common sense.

New Jobs!

2010-08-12T10:46:00.000-07:00

ADMINISTRATIVE FLOATER - $32K

Business management firm with A-list entertainment industry clientele seeking entry level adminstrative support. Are you right out of school with a college degree looking for a foot in the door? This could be the perfect job for you. MS Word, Excel, PowerPoint, Outlook and the willingness to do everything from phones to filing.

ASSISTANT TO V.P - $30K-$32K

Vice President of international hospitality firm needs true assistant. Position requires major collaboration with both the marketing and public relations departments as well as coordinating with four- and five-star restaurants throughout the world. Hospitality experience a plus. MS Word, Excel, PowerPoint, Outlook.

BUDGET ANALYST - $42K

International hospitality firm seeks analyst to work closely with management team in overall support of Operations. Duties include contracts and invoices, financial statements, budgets, cost analysis, financial forecasts.

L.A. Job Market Looking Up?

2010-07-29T08:30:00.000-07:00

According to the Los Angeles Business Journal, there's a light at the end of this long, dark economic tunnel.

L.A.’s economy has started to recover from the recession and the rebound should pick up steam for the rest of this year and into next year, according to a forecast by the Los Angeles Economic Development Corp.

Apparently, the entertainment industry has spurred this recovery, showing much bigger gains than had been previously forecast. Job losses have slowed, down to 1% so far in 2010 as opposed to 6% in 2009, and there are strong indicators of job creation on the immediate horizon.

What does this mean for you?

With strong gains expecting in both the entertainment, trade, tourism and business services sectors, fluidity in the job market should spread throughout Southern California in the next 6-12 months. That means, whatever your sector, you'll see a significant number of new jobs popping up all over the area.

Things are finally looking up!

Lots of New Job Listings!

2010-07-28T09:34:00.000-07:00

EXECUTIVE ASSISTANT - $40K-$45K

One of the fastest growing marketing agencies in the country seeks experienced assistant. This is a real right hand position, assisting both partner/owners with their dealings with clients, vendors, partner companies and internal staff. Keen social skills, excellent judgment, strong attention to detail and a pro-active work style will land you this position. Minimum 3 years related experience. Mac proficient. This is an exciting, fast-paced company with an A-list clientele!

RECEPTIONIST - $30K

Front desk person needed for fast-paced West Los Angeles advertising firm. Phones, meet and greet and general front desk duties. You would be first impression for this company so an excellent attitude is a must! Amazing opportunity to get in on the ground floor of this exciting company!

RECEPTIONIST/ADMINISTRATIVE ASSISTANT - $42K + DOE

Premiere wealth management firm in Century City looking for a "career receptionist." If you have administrative skills and also love to meet and greet clients and guests, this could be a perfect fit. Minimum one year receptionist and/or administrative experience in corporate or professional office. Friendly, outgoing demeanor with excellent interpersonal and verbal communication skills. MSWord, Excel and Outlook.

TEMPORARIES NEEDED - $10-$16/hour DOE

Temporary personnel needed for variety of administrative (reception, administrative assistant, executive assistant, general office, data entry) and special event (convention registration, red carpet attendants, event ushers). Must have U.S. work status.

New Job Listings!!

2010-07-21T16:20:00.000-07:00

EXECUTIVE ASSISTANT TO COO - $75K

Traditional administrative position assisting busy real estate executive Downtown. Correspondence, heavy travel arrangements between New York and Los Angeles, reports, and managing inner office workings. Polished, professional applicants with a great attitude - this is the position for you! Excellent references and MS Office skills a must.

MARKETING ASSISTANT - $30K

Five Star hospitality firm has immediate temp-to-perm opening assisting the VP of Marketing. Mix of traditional administrative duties including travel arrangements, scheduling, correspondence, agendas and filing; as well as marketing-specific functions. College degree with a major in Marketing, Communications, Journalism or English preferred plus 2+ years in a marketing services role. Amazing benefits for this upwardly mobile position!

ADMINISTRATIVE ASSISTANT - $50K-$65K

Strategic Partners Division of major international real estate firm seeks competent, experienced assistant for heavy investor mailings, phones, financial statements and prospectus presentations. MSWord, Excel, PowerPoint and Outlook a must. College degree preferred.

EXECUTIVE ASSISTANT IN ENTERTAINMENT - $DOE

Post-production house needs assistant who doesn't need to be told something more than once. Must have creative side as well as a business side for brainstorming, new ideas, etc. College degree preferred plus a background in entertainment, advertising or similar creative field. This is a tough interview, but the kind of company you want to get your foot in the door.

Personal Assistant

2010-07-14T09:58:00.001-07:00

Television personality and author seeks experienced personal assistant. Must have at least 3 years experience handling a high-powered celebrity. Heavy travel arrangements, security coordination, calendaring, dossiers, correspondence, public appearances. Must be able to juggle many projects at once and be willing to travel several weeks out of the year. Northern California location - willing to pay for relocation. Only the best need apply! $60K+ DOE

Two New Listings!

2010-07-13T08:51:00.000-07:00

CORPORATE RECEPTIONIST - $30K-$40K+ DOE

High-profile commercial real estate firm in need of true career receptionist for phones, meet and greet, scheduling lunches, maintaining conference rooms, etc. There is room for advancement, but the mentality must be "long-timer." Excellent perks and gorgeous Santa Monica location.

COLLECTIONS SPECIALIST - $35K-$40K

If you have 4+ years collections experience and a proven track record of proven success in reducing DSO this could be the perfect job for you! Responsibilities include overall accountability of all aspects of collections as well as evaluating process and procedure for the legal department. College degree preferred. Background in the legal support field a plus.

New Job Listings!

2010-07-07T08:35:00.000-07:00

EXECUTIVE ASSISTANT - $45K-$60K DOE

Business Development partner at exclusive West LA private equity firm in need of assistant with minimum 2-3 years experience working for "C Suite" office. Partner is traveling most of the time so his assistant must be comfortable interacting with clients and contacts on his behalf. Excellent written skills required for heavy correspondence as well as the ability to follow-through with all tasks. Nothing can fall through the cracks! Four year degree required and pristine references.

FRONT DESK RECEPTIONIST - $35K-$40K

Friendly, polite and customer service oriented candidate for Century City building management office. Primary tasks: answer phones, greet visitors and validate parking tickets. Additional assistance with clerical assignments in other departments as needed. MS Word, Excel, Outlook. Some college preferred.

Accounting Position!

2010-06-28T14:27:00.000-07:00

BOOKKEEPER - $45K-$55K+ DOE

Small entertainment business management firm looking for bookkeeper with 3-5 years experience. Strictly in-house accounting - no tax work. Someone with a music industry background a plus. Great office with A-List client roster and a friendly work environment. QuickBooks and Excel proficient. Excellent benefits.

New Jobs!!!!

2010-06-22T08:35:00.000-07:00

ADMINISTRATIVE ASSISTANTS (2) - $42K-$50K

Century City financial institution expanding. In need of experienced team assistants with financial service industry background. Must be able to execute well under pressure, adapt to a variety of personalities and meet continuous deadlines. MS Word, Excel and PowerPoint. 4 year degree a plus.

PRIVATE CLIENT ASSISTANT (2) IN SAN FRANCISCO - $50K-$65K

San Francisco finance company (located in the Financial District) seeks two PCAs with heavy experience for client servicing, analyzing portfolios and asset allocation, and account administration. Must have a 4 year college degree and minimum 2 years experience in the financial industry supporting multiple executives. MS Word, Excel, Outlook, PowerPoint. Upwardly mobile position - a great opportunity for exposure to all aspects of wealth management!

JR. ADMINISTRATIVE ASSISTANT - $55K-$60K

West LA firm in need of energetic, multi-tasking administrative assistant. Must have at least 2 years solid experience supporting executive-level personnel. MS Word, Excel, PowerPoint. Excellent bonus structure and overtime available.

Job Listings!!

2010-06-04T09:31:00.000-07:00

TECHNOLOGY SUPPORT ANALYST - $42K-$48K

Santa Monica investment firm seeking hands-on, customer service oriented analyst who would thrive in a casual yet high-energy work environment. Minimum 2 years experience in a support role plus a 4 year degree in IT or related field. Exceptional problem solving and analytical skills with the ability to handle heavy requests for assistance.

EXECUTIVE ASSISTANT - $55K-$65K OT + BONUS

Are you a proven executive assistant with a c-suite or executive office history? High-profile financial firm seeking ideal candidate to support a Managing Partner and VP. 4 year degree required as well as highly proficient MS Office skills. Financial background a plus!

International Controller

2010-05-13T09:13:00.000-07:00

INTERNATIONAL CONTROLLER - $90K-$100K

We are looking for a Controller with international financial experience. The ideal candidate will have worked in a USA satellite office of an overseas firm (Australia or New Zealand preferred). You will be responsible for providing all financial reporting and complete annual operation plans, budgets and budget management, taxes (foreign tax experience required), compliance, benefits, management and training. This position requires approval of monthly budgets, handling bank accounts, payroll, credit cards, cash flow and collections. Experience with foreign government a plus.

You should have a proven record as a leader and manager. You will oversee all personnel in this location. You will report to a local Vice President and a foreign board of executives. You will handle benefits, including annual review and renewal of benefits, vendor negotiations, contract and facilities management, oversee IT, equipment, telecommunications, security, and inventory control.

A background of 7 - 10 years as a "Controller or CFO" of an International company. MS Office and Oracle, 4-year degree in Finance or Accounting, 5+ years management experience, solid references (thorough background check will be done) and strong work history.

New Job Listings!

2010-05-12T09:54:00.001-07:00

It's a sign of an improving economy! We definitely have more new jobs coming in these days.

ADMINISTRATIVE ASSISTANT - $40K-$55K DOE
Do you have a strong administrative background in the finance field? If so this could be the perfect position for you. Excellent benefits and room for growth within the company. 4-year college degree preferred, plus relevant internship. MS Office a must.

RECEPTIONIST - $35K-$40K
Westside real estate firm seeks career receptionist with great client service and customer service skills for busy office. Must be able to interact with tenants and vendors alike with aplomb. MS Office for special projects a plus. Beautiful office space with full benefits and a friendly staff!

RECEPTIONIST - $30K
Looking to cut your commute time out of the Valley? San Fernando entertainment company needs a smart, high-energy front desk person with enthusiasm, a great voice and who loves dealing with people. Busy phones and lobby, maintaining the conference room and kitchen. Attention to detail and a sunny disposition will get you this job!

BRAND NEW JOBS!

2010-04-21T09:55:00.001-07:00

SECOND ASSISTANT - $40K
Managing Director for massive West Los Angeles business management firm in need of administrative support. Must have 1+ years similar experience. Duties include phones, filing, faxing, copying, messenger services, correspondence, presentations, heavy calendaring and travel arrangements. You will be the right hand to the lead First Assistant and work closely with the executive on business as well as personal matters. An excellent entry-level opportunity!

EXECUTIVE ASSISTANT/OFFICE MANAGER - $60K
Small Century City office seeking assistant/office manager with 5-10 years similar experience as an executive assistant with a supervisory role to support two partners with a non-stop work schedule. Research projects, PowerPoint presentations, correspondence, calendaring, client and vendor relations and a variety of administrative tasks. Stable work history a must, plus four-year degree. MS Office. Outstanding benefits.

ACCOUNT COORDINATOR - $30K
Do you have Cision software on your resume? Then this entry-level PR position might be for you! English, Journalism or Communications degree preferred, PR internship a plus. AP Style proofreading skills and a creative, team-oriented mindset will land you this position.

Junior Collector

2010-04-12T11:16:00.000-07:00

Fast-growing downtown legal services company seeks collections candidate. 2-3 years experience minimum. Excellent opportunity for growth plus great starting salary and benefits package. $40K-$50K DOE.

Job Listings!

2010-04-09T09:10:00.000-07:00

OFFICE MANAGER/ASSISTANT TO PARTNER - $60K+ DOE
Century City law firm seeks office manager and assistant with 5+ years law office management experience. Will assist firm partner with personal and professional work, including travel arrangements, press, marketing and day-to-day management of the firm. Coordinate vendors, order office supplies, maintain and administer benefits and oversee a staff of five. Abacus software a must. Bilingual Spanish a plus.

ADMINISTRATIVE ASSISTANT - $45K
International wealth management firm seeking experienced administrative support. Must be motivated, team-oriented and committed to providing a superior level of service to internal and external clients within a team environment. Minimum 1 year administrative or executive support in a corporate office. MS Office. Financial services experience a plus.

HELP DESK/CLIENT SERVICES SUPPORT - $40K-$50K
Downtown consulting firm in need of experienced IT help desk for internal and external support. PC support/troubleshooting for Windows XP and 7, Outlook 2007, Office 2007. Windows server 2000, 2003, 2007. Exchange 2007.

POST-PRODUCTION ASSISTANT - $13/HOUR
Major production company in need of experienced film PA to take project through rollout. Must have similiar experience. Looking to hire ASAP.

Executive Assistant

2010-04-01T13:55:00.000-07:00

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR - $65K-$75K

Experienced assistant needed for busy, meticulous desk with West Los Angeles investment firm. Must be detail-oriented and able to work unsupervised. Heavy calendaring, travel arrangements, and personal and business errands. Must have an excellent memory and be able to thrive in a no-nonsense environment. MS Word, Excel, PowerPoint, Outlook. Great benefits and bonus.

Job Listings!

2010-03-30T11:58:00.000-07:00

PARALEGAL - $75K-$85K
In-house legal department seeks experienced paralegal to perform wide range of corporate housekeeping/secretarial functions. Assist closing M&A transactions, maintenance of corporate books and records, federal, state and local filings. 3-5 years relevant experience. Proficient in Secretariat or similar database preferred.

RECEPTIONIST - $30K-$35K
Must live close to Malibu to be considered for this position. This is an excellent position for a recent college grad or someone out of high school with 1 -2 years experience in a professional office environment. You will answer phones, direct calls, greet guests, type memos, correspondence, sort and distribute mail, order office supplies, coordinate conference room reservations and a variety of clerical duties as well. Word, Excel and Outlook.

Personal Executive Assistant

2010-03-18T15:18:00.000-07:00

Hot new job as personal executive assistant for celebrity/personality in the San Francisco Bay Area. Must be willing to travel several weeks out of the year, manage busy calendar, heavy travel arrangements, deal with agents, managers, business partners and fans. Five + years similar experience. Salary open depending on experience.

Personal Assistant

2010-03-10T13:52:00.000-08:00

PERSONAL/ADMINISTRATIVE ASSISTANT - $60K
Poised professional with 5+ years experience needed to support private party and C-Level management executive. MSWord, Excel, Outlook and PowerPoint, heavy calendaring, excellent communication skills. Ideal candidate has the ability to multi-task, work to deadline and change horses mid-stream. Client is A-List with significant estate holdings in Holmby Hills and Century City.

New Job Listing!

2010-03-01T15:14:00.000-08:00

ADMINISTRATIVE ASSISTANT TO THE COO - to $42K
Westside advertising firm seeks experienced secretary/administrative assistant for busy desk. Ideal candidate is warm, outgoing and confident with the ability to multi-task and work to deadline for A-List corporate clientele. College degree a plus but not required if your background speaks for itself. MS Office and immaculate typing.

Fullfillment Secretary

2010-02-17T15:51:00.001-08:00

$40K-$42K

Two partners for brand new South Bay company seeking secretary with some manufacturing fulfillment background. Opportunity to get in on the ground floor! Must have excellent communication skills and the ability to multi-taske.

Director of Operations

2010-02-08T08:59:00.000-08:00

A global logistics company in the south bay seeks experienced office supervisor/Director of Operations to coordinate office services such as purchasing, payroll, new hires, A/P, A/R, records control and other administrative duties. Kronos Automated Payroll System a must. $50K-$60K.

More New Jobs!

2010-01-28T10:44:00.000-08:00

Can you tell its a brand new year? We can - lots of new job listings!

TRAVEL AND TOURISM RESERVATION TRAINEES (6 positions available!)
International luxury hospitality firm seeking experiences and professional customer service and sales agents. Interviews happening now for a February start date. Some college preferred though not a must. Minimum 12 months experience in a travel-related industry.

CORPORATE PARALEGAL - $60K-$75K
In-house legal department seeks experienced paralegal to perform wide range of corporate housekeeping/secretarial functions. Assist closing M&A transactions, maintenance of corporate books and records, federal, state and local filings. 3-5 years relevant experience. Proficient in Secretariat or similar database preferred.

Business Analyst

2010-01-20T23:55:00.000-08:00

BUSINESS ANALYST - $18-$22/HOUR
Excel Guru needed for international, globally recognized consulting firm. You will review, research and identify documents, software and financial entries for inconsistencies and glitches. Analysis techniques and tools to best clarify and organize information into various data bases. Must have great analytical/problem solving and research skills. Must also have a basic understanding of financial terms.

Long term - 7 months to 1 year. Possible full-time position.

Studio City Job Opening!

2010-01-14T14:14:00.001-08:00

OFFICE AND PRODUCTION ASSISTANT - $35K

The kind of entry-level position in the entertainment industry you've been looking for! A post-production/marketing firm is growing so fast they can barely keep up. Seeking office assistant with some production and layout background for mix of reception, administrative and artistic duties. Must be Mac proficient plus 1-2 years experience. Lots of room for growth!

Monday Morning Job Listings!

2010-01-11T09:06:00.000-08:00

These are both biggies, folks!

I.T. TECHNICAL ARCHITECT/PROJECT MANAGER - TO $120K
Dynamic, rapidly growing Downtown firm requires a project manager with heavy technical skills, including server sizing, OS planning, Intranet setup and scalability, database modelling. You must be a self-starter with the ability to work to deadline. Telecommuting opportunities. Minimum 5 year project management experience a must. PMP and/or Microsoft certification.

PRIVATE CLIENT ASSOCIATES - $50K-$65K DOE
Three positions available - two in Century City and one in San Diego - with major, international wealth management firm. Ideal candidate has Bachelor's degree with a minimum 3.0 GPA from a highly competitive university and 2-5 years experience either concurrent or post-college working in the financial services industry. Associate will work closely with 3-4 financial advisors on behalf of high net worth private clients to provide proprietary financial services and solutions that best meet and solve their long term investment goals. MS Word, Excel, PowerPoint, Outlook.

More New Jobs!

2010-01-05T10:33:00.000-08:00

Can you tell it's a new year? We certainly can!

EXECUTIVE ASSISTANT - $75K
Major Beverly Hills financial firm looking for a real "C" Suite executive assistant to support firm #2 plus two other managers. Heavy travel arrangements, phones, typing, filing, crazy calendaring. Must have perfect attention to detail, and a sophistication that comes from solid work history in a similar environment. Investment background a plus.

H.R. DIRECTOR/OFFICE MANAGER - $75K-$90K
Solid H.R. Generalist needed for business management firm in the San Fernando Valley to handle recruiting, reviews, payroll, training, benefits administration and office management. Business management or accounting background preferred. Amazing benefits package!

Happy New Year!

2009-12-30T10:09:00.000-08:00

Happy New Year!

2010 is upon us, can you believe it? It feels like the whole world is breathing a collective sigh of relief that 2009 is almost over, kaput, out the back door. We're moving onwards and upwards here at Blaine and Associates, Inc. and we are very excited about the prospects for the year ahead!

And in that vein, we actually have a ton of new job listings to start the new year off right! If you feel you are perfect for any of these, please email us your resume ASAP!

EXECUTIVE ASSISTANT - $50K-$65K
CFO of an exciting up-and-coming telecommunications company in need of professional assistant with 3-5 years similar experience to handle busy calendar, travel arrangements, create presentations and attend meetings on boss's behalf. MSW, Excel, PowerPoint and Outlook plus excellent written skills and client services. College degree and background in telecommunications, finance or previous experience working for a CFO preferred.

FULL-CHARGE BOOKKEEPER - $45K-$60K
Experienced with setting up charts of accounts, cost of goods, budgets, payroll, A/P, A/R and inventory control? This prominent LA manufacturing firm wants you! QuickBooks, Excel and MSW plus 3-5 years similar experience.

EXECUTIVE ASSISTANT FOR "C" SUITE - $45K-$60K
This is an exciting, once-in-a-lifetime opportunity to work for an investment banker and inventor as they launch a revolutionary new product. You will set-up and run the office, implement systems, and assist as they hire sales and tech staff, designers, producers and additional administrative support personnel. Must have a college degree and 2-4 years administrative experience, excellent references, MSW, Excel, PowerPoint and Outlook. This is a career opportunity, not just a "job!"

SALES SUPPORT - $25K
International hospitality agency in need of experienced professional with strong inside sales and customer service skills to handle high-volume incoming calls. You will take a proactive role in processing travel agents requests on behalf of the District Sales Manager, handle all administrative duties and work on telemarketing-targeted tactical sales campaigns. This is an entry-level position with excellent opportunities for advancement.

ACCOUNTING CLERK - $55K-$70K DOE
Westwood financial institution looking for an accounting clerk with 5+ years relevant experience. Duties include accounts payable, billing and cash transactions as well a wide array of clerical duties related to the efficient maintenance of the department. Bachelors degree plus MS Word, Excel and Outlook a must, QuickBooks preferred. Must be able to multi-task and work to deadline without supervision. Full benefits.

ADMINISTRATIVE ASSISTANT - $44K-$55K
Brand new opportunity with prestigious Century City financial firm. Must have at least 2 years experience in an administrative support role, preferable within a financial firm. Excellent customer service skills and the ability to juggle busy phones, meeting and greeting clients and visitors, and a wide array of administrative tasks - everything from setting up the conference room for presentations to filing, ordering office supplies and typing correspondence. Stock market hours!

New Job Listings

2009-12-16T09:41:00.001-08:00

What better holiday present could you ask for than a brand new job?

SALES SUPPORT - $25K
International hospitality agency in need of experienced professional with strong inside sales and customer service skills to handle high-volume incoming calls. You will take a proactive role in processing travel agents requests on behalf of the District Sales Manager, handle all administrative duties and work on telemarketing-targeted tactical sales campaigns. This is an entry-level position with excellent opportunities for advancement.

ACCOUNTING CLERK - $50K-$60K
Westwood financial institution looking for an accounting clerk with 5+ years relevant experience. Duties include accounts payable, billing and cash transactions as well a wide array of clerical duties related to the efficient maintenance of the department. Bachelors degree plus MS Word, Excel and Outlook a must, QuickBooks preferred. Must be able to multi-task and work to deadline without supervision. Full benefits.

Hospitality Job Listing!

2009-11-25T10:26:00.000-08:00

ADMINISTRATIVE ASSISTANT - $31K
International hospitality firm HQ'd in West Los Angeles seeking motivated administrative assistant to support busy customer service department. Accounting experience a plus. 1-2 years as assistant/secretary/clerk, attention to details, self-motivated, excellent organization. MS Office proficient.

Lots of New Job Orders!

2009-11-13T11:26:00.001-08:00

Hold on your hats, people.

EXECUTIVE ASSISTANT - $50K+ DOE
Glendale firm seeking experienced assistant who is also a "tech geek" to work in the wonderful world of fashion. You will assist the President of the company with complex marketing presentations, financial reports and analysis, heavy calendaring and travel arrangements. The ideal candidate would be out of the investment/venture capital industry and looking for a more creative endeavor. Advanced MS Office - lightweights need not apply.

SECRETARY - $50K
High energy secretary needed to assistant two Senior Partners in Century City business management firm. Heavy interaction with A-list clientele so excellent communication skills a must. Overtime required as needed. Must have heavy MS Word and Excel skills and good job stability. Background in business management preferred. Amazing benefits.

STAFF ACCOUNTANT - OPEN DOE
Several positions available with a top tier CPA firm in Woodland Hills. Office is rapidly expanding and need the staff to match. Must have 1-3 years experience as a tax and audit professional. H1B and/or CPA. Fast track opportunity for advancement in a growth-oriented environment. Team work philosophy emphasizing quality of life. Excellent benefits including 401(k) and profit sharing.

CUSTOMER SERVICE REPRESENTATIVES
Luxury hospitality firm has several open positions for "travel trainees" for their call center. Heavy phones, customer service skills and data entry. High School degree and some college preferred. Minimum 1 year experience in a travel-related industry would be ideal. Compensation includes incentives, full benefits and travel perks.

New Job Openings!

2009-10-30T15:55:00.000-07:00

DIRECTOR OF SAFETY, ENVIRONMENT & TRAINING - TO $120K
International hospitality firm seeking very specialized Director to report to Senior VP. BS. in Marine Engineering, Environmental Management or related field preferred plus 10-15 years experience in the commercial marine industry, or at least three stripes on commercial ship and five years shore side marine experience. Certified Internal Auditor for ISM and ISO 14001 audits a must. MS Office and Adobe Acrobat a plus.

MARKETING/SALES COORDINATOR - $35K-$45K DOE
Are you an early bird? Then this 4:30am-2:30pm position might be perfect! Minimum 2 years secretarial/administrative support experience preferably with an investment background. Must be detailed, organized, a quick learner and have the ability to multi-task. College degree in Business, Finance, Marketing or Communications a must. MS Office proficient. Full benefits from Day One!

And... Happy Halloween!!!

Fancy Job Listing - Research Assistant in the Bay Area

2009-10-29T10:27:00.001-07:00

This is a new one, both literally and figuratively. A major international non-profit initiative headquartered in the Bay Area is seeking a Research Assistant with at least 1-3 years experience in the biomedical field, preferably with an emphasis on virology/infectious diseases. This position is part hands on research, part departmental support and requires heavy interfacing with institutions, governmental agencies and university departments. Windows and Mac OS proficient, MS Office, SAS, SPSS and other statistical packages a plus. Salary is $50K + DOE. A once in a lifetime job opportunity for the right background!

Who's Hiring?

2009-10-14T10:56:00.000-07:00

Hot question. On the surface, it doesn't seem like anyone is still hiring these days, as any of you who have done the countless job fairs and resume workshops can attest. However, there are still jobs to be had in this new economic world of ours. I've been doing some research and come up with some tips on how to target companies that might be hot to hire!

1. Government Contracts are all the rage. In an effort to stimulate the economy, billions of dollars have been pumped into government programs and the companies lucky enough to get a contract for one of these projects are flush with hiring cash. Look for companies who specialize in defense contracting, scientific research and road/infrastructure planning and construction.

2. Top-Tier IT Firms. With the smaller, less stable competition folding, the big guns in the IT industry are stronger than ever. A few of them (names withheld to protect the innocent) never implemented the hiring freezes that have been almost standard across the country in the last year. In addition those the heavy hitters, companies that specialize in social networking, cell phone entertainment and applications, and data transfer and storage companies are stronger than ever.

3. Mid-Range Retailers. Again, I'm not dropping any names, but the larger, "family-priced" clothing retailers are still recording profits across the board. Corporate headquarters for one prominent corporation (in the Bay Area, hint hint) have pages of career openings on their website...

4. Utility Companies have always been hot here in California, the country's most populous state, where providing heat, water and natural gas to our 37 million residents is a constant challenge. With the current trend towards "green" efficiency, companies are starting to pump big dollars into revamping their processes now in order to save money later.

5. Sad to say, but the foreclosure crisis has led to an upswing for Rental and Storage Companies. As families move out of their homes into (hopefully) temporary apartments, the bulk of the "stuff" needs to go into storage. And as people move all across the country following jobs and family, do-it-yourself moving solutions from rental trucks to POD transportation have noticed a sharp increase in 2009.

6. Companies that help you save money. No-brainer, right? Only what are these companies? Primarily web-based (and free to use), there's been a massive increase in sites dedicated to balancing your budget, cutting household costs and helping you find the best deal. Advertising dollars are pouring in as user registration hits an all-time high.

These are just of the few of the industries that came up in my research. If you haven't reached out to any of them, I suggest you make sure your resume lands on a desk sometime soon!

Legal Jobs Now Available!

2009-10-08T11:45:00.001-07:00

We have two brand new job listings with a prestigious West LA law firm. If you have at least 3 years similar experience, these positions might be perfect for you!

PROBATE/LITIGATION SECRETARY - $60K
Flexible hours and excellent benefits are just two of the perks of this position. Would be working with the senior litigator at the firm as his right-hand assistant.

FAMILY LAW LEGAL SECRETARY - $60K
Tough, fast, multi-talented assistant for one of the busiest desks at the firm. Solid WordPerfect and Time Matters software skills a plus. Excellent benefits.

Fluent in Japanese?

2009-10-06T12:02:00.000-07:00

We are searching for fluent English-Japanese bilinguals for a several day assignment starting late next week. Pay is $13/hour. Downtown location doing registration data entry. Call or email ASAP! (310) 785-9670.

Hot Off the Job Order Press!

2009-09-30T13:20:00.000-07:00

BUSINESS SYSTEMS MANAGER - $DOE
National real estate conglomerate seeks highly experienced business manager for greater Los Angeles area. Must have at least 8 years as Project Manager or Business Analyst, B.S. in Computer Sciences, Engineering or a related field. MBA preferred. This is an opportunity to get in with one of the fastest growing companies in Southern California. If you have the right background, this could be your dream job!

RECEPTIONIST/ADMINISTRATIVE ASSISTANT - $40K-$45K
Brand new opportunity with prestigious Century City financial firm. Must have at least 2 years experience in a receptionist/administrative support role, preferable within a financial firm. Excellent customer service skills and the ability to juggle busy phones, meeting and greeting clients and visitors, and a wide array of administrative tasks - everything from setting up the conference room for presentations to filing, ordering office supplies and typing correspondence. Personality is key for this position: a warm smile and a great attitude could land you the job!

EXECUTIVE ASSISTANT - $35K-$50K DOE
A-List entertainment company in need of executive assistant with a marketing background to support key player. This is not merely a support position - you must be an idea person, able to come up with new marketing ideas to present to the company as well as execute a variety of administrative tasks. If you can be a jack-of-all-trades, this might be the perfect company for you!

To Temp or Not To Temp

2009-09-29T11:26:00.000-07:00

That IS the question. Or more accurately, what I've been hearing a lot on the phone recently: What is temping?

Good question!

Temp work is a lot of things. A temporary way to fill an office position while the company searches for a full-time employee, a substitute for vacation time and sick days, a new position for a short-term project where hiring a full-time employee isn't feasible or practical. Usually, assignments are full days, regular business hours, and can last anywhere from a day to several weeks or months. Heck, we even have some temps who have been on assignments for years!

Why would anyone want to stay on a temp job for months or longer?

Everyone has their own reasons for temping. Some people are looking for cash flow while they search for a full-time position, others are happy to have a "day job" while they follow other pursuits and enjoy feeling that their time away from their job is their own.

Who temps?

Who doesn't? We have actors and actresses who like the flexibility of short term assignments because they can turn down a job if it conflicts with an audition or acting gig. We have temps who are new to the work force - just out of school and looking for experience in a difficult job market. We have people who are looking for a career change who need to develop skills in a new field. We have people who have "regular" job and do night and weekend special event and convention work with us for extra cash. See? Who doesn't temp?

But do I need to have any special skills to be a temp with Blaine and Associates, Inc?

Not particularly. We are looking for applicants with all levels of experience, education and computer skills. Administrative positions - as well as specialized legal, IT and accounting positions - require MS Word and Excel as well as typing proficiency, but we also staff receptionists, office assistants and registration staff that don't require anything more than a professional appearance and a great attitude.

Um, okay. So I'm ready to temp. What do I do?

Give us a call (310.785.0560) or shoot us an email. Ask for Gretchen who does all our appointment scheduling and she will set you up. Yes, it is that easy!

Even More Job Listings! - Administrative Assistant Edition

2009-09-16T08:57:00.000-07:00

ADMINISTRATIVE ASSISTANT - $50K-$60K
High-profile investment firm looking for an assistant to support three executives. Average day would entail special projects, correspondence, coordinating meetings and PowerPoint presentations as needed. You must be able to keep up with the frenetic pace of this office where the ability to switch gears and multi-task are worth their weight in gold. 3-5 years similar experience. Financial or investment background a plus. Word, Excel, PowerPoint and Outlook. College degree preferred.

ADMINISTRATIVE ASSISTANT - $40K-$45K
Busy Westwood real estate office seeks administrative support. College degree, 2+ years commercial real estate experience, high energy, team player, love client interaction. Word, Excel, PowerPoint and Outlook. Over the top benefits and fun work environment.

Job Listings!

2009-09-14T14:00:00.000-07:00

They are coming fast and furious now!

EXECUTIVE CHEF - $120K
High-profile client seeking experienced personal chef with a background in organic and sustainable produce with a southern cooking background. Duties include menu planning, budgeting, shopping, in addition to MS Word and Outlook skills.

EXECUTIVE PERSONAL ASSISTANT - $60K-$80K DOE
International trade and tourism agency seeking an experienced assistant for its North American director. Must have 15+ years similar experience, shorthand or fast notes and be familiar with the travel or transportation industries. This is a position for the consummate professional: the ability to multi-task and see projects through to completion are integral to the job.

New Job Openings!

2009-09-09T14:30:00.000-07:00

Recession? What recession? :)

Regional Marketing Manager - $150K-$200K DOE

East coast-based law firm seeks region marketing manager for their Century City office to partner with attorneys locally and across the firm to develop and execute targeted marketing and business development initiatives. Minimum three years marketing management experience. A fantastic opportunity to contribute to the overall success of the firm.

Part-Time Administrative Assistant - $15/hour
Work for two very successful real estate deal makers who have just branched out on their own. They are looking for an articulate, smart, computer savvy assistant. You will answer phones, type correspondence, keep business calendars and design presentations on PowerPoint. Hours are flexible. Good position for college student. Looking for 9:00 AM - 2:00 PM or 10:00 AM - 3:00 PM. There will be overtime, but not often. This position is immediate and interviews start tomorrow.

Personal Secretary - $40K-$43K

Private, in-home secretary for Beverly Hills professional. Must have an excellent eye for detail and be able to anticipate client's needs. Social and business correspondence, calendaring, domestic and international travel arrangements, interact with household staff and vendors, light bookkeeping and other personal tasks as needed. Ideal candidate has 15+ years secretary experience and a stable work history.

Resume Workshop from our President

2009-08-20T08:37:00.000-07:00

(Carrie Blaine is the president of Blaine and Associates, Inc. She has thirty years experience in the staffing industry.)

With the job market only slightly improving these days, you need to make yourself stand out - stand out with a great resume, a great cover letter and a quality, aggressive follow-up.

The Internet seems to offer unlimited amounts of positions today - Monster, Craigslist to CareerBuilder and Jobs.com, but how many of you are sending your resume off into that big, black hole never to hear one word from a prospective employer?

Let me help you. Here are my resume "must do's" to get yourself seen on the job boards:

1. A cover letter cannot have mistakes - you will not get the job. Proofread your letter. Have your friend proofread your letter. Have your mother proofread your letter.

Make your letter an amazing story. Make your letter an invitation to call you. Tell a potential employer what makes you a standout. If you are applying for an Executive Assistant to a CEO or President, you'd better have skills far beyond an ordinary assistant - TELL THEM.

For instance, you could say something like:
"My social intelligence is probably the one area my former boss would tell you that I surpassed all of his other assistants. I am as comfortable with Warren Buffett as I am with Snoop Dog. I pride myself on my ability to work with all people, at all levels and all walks of life."
Then give an example:
"I traveled with Mr. Boss to the World Economic Summit in Munich, Germany last year and handled his dinner parties, his press conferences and scheduled and attended meetings with various heads of state and industry."
Granted, most jobs aren't this exciting, but each position has a unique set of skills and responsibilities that made you so good at the job. Tell your future employer. Boast on yourself - no one else can.

2. Print out the job description you are interested in from the Internet. Compare your skills on your resume to the skills they are requesting. If the job description has "keeping busy calendars for 'C' level executives" as the first call of duty, you'd better make that the first bullet point on your resume. By the way, I am suggesting that all resumes be done in a "bullet" format so you can switch responsibilities around as requested on the job order. Here is a typical example of a job posting on the Internet:

Provide administrative support to the President and CEO, including overseeing calendars, scheduling appointments, screening phone calls, responding to mail and emails, writing correspondence, proposals and retainer agreements, preparing presentations and assisting with marketing and other special projects.

Qualified applicant will have 5+ years of experience in a similar position. Applicant should be detail oriented, have excellent verbal and writing skills, be able to multi-task and prioritize assignments in a deadline-driven environment. Also, applicant should be familiar with Microsoft, Word, Outlook, Excel, and PowerPoint. ACT! Database knowledge is a plus, but we are willing to train the right candidate. Only applicants with a stable work history will be considered.

Please submit resume with cover letter in Word format.

Wonderful. So your resume should look like this:

Walter Campo and Associates, Los Angeles, CA
September 2003 - Current
Executive Assistant for President of biotech firm

Responsibilities include:
4Oversee business and personal calendars
4 Schedule meetings and appointments
4 Screen heavy phones
4 Compose and draft correspondence, proposals, agreements and presentations
4 Assist with marketing and other projects as needed.

Bottom line: you can change a bullet formatted resume around. Make your responsibilities line up with the job order. If the job mentions heavy travel arrangements or expense reporting first, make those the first bullets in your resume's job description. Change your resume on each job you apply for on the Internet. Don't be lazy - be right on target.

3. If you have a Facebook or MySpace page, make sure it is clean and nothing on it can incriminate you. I had a young man lose a great job because of a posting on his page using foul language and mentioning drinking and drugs. Clean up your act. All of my clients "google" candidates now and anything you have posted that you think is questionable, take it off. Take it off the Internet before you send your resume out.

4. Make sure you have all the correct dates of employment on your resume. Attach a reference list if you have outstanding references from top management. A reference from an owner, President, CEO, CFO goes a long way. Companies are doing background checks today. Make sure your information is correct on your resume. Don't even stretch the truth a little - a little could cost you a lot.

5. Don't waste your time applying to positions you are not qualified for. For each ad I run on CareerBuilder, Craigslist, Jobs.com or any other Internet job board, I receive no less than 500 resumes. 500! And out of those 500, at least 300 are deleted immediately. If a job requires a 4-year degree, you must have a 4-year degree. If a job requires finance or accounting experience, you must have experience in finance or accounting. Now is not the time to try and make a switch in your career. Apply for what you know. Apply for what you can get. Apply for the RIGHT JOB RIGHT NOW. You can try something different when the job market opens back up. And it will.

If you would like some assistance or some suggestions with your resume, please feel free to ask us for some help. Blaine and Associates, Inc. would be happy to assist you in these difficult times.

Brand Spanking New Job Order!

2009-08-19T16:00:00.000-07:00

Executive Assistant/Office Manager in Bay Area - $55K-$65K

This is an opportunity of a lifetime for a recent college grad with a degree from a top tier school - Berkeley, Stanford, Yale, Harvard, Brown, Dartmouth, etc., to work for a non-profit that is changing the way we help the world.

The CEO is seeking an ambitious humanitarian with a passion for people, the planet, and animals. You will work as his executive assistant and also the office manager. Your major responsibilities will be keeping hectic calendars, scheduling appointments, assisting with special projects and presentations, being the "go to" person with any problems with computers, copiers, vendors, messengers, insurance, supplies, planning lunches and other special events.

Skills required: maturity, multi-tasking, MSW, Excel, PowerPoint, Outlook, 1 -2 years office experience supporting an executive (internships are considered excellent experience), non-profit background, great personality, exceptional client service skills and the desire to work your way up in a rapidly growing non-profit company.

Please submit your resume immediately. We are looking to interview and hire within the next two weeks.

We're Moving!

2009-07-31T13:37:00.001-07:00

It's moving day here at Blaine and Associates, Inc.! Don't worry, we're not going far - just six floors down, to be exact.

With a lovely new view of the Century Park Towers plaza, we're looking forward to getting into our new suite!

As of August 1, 2009 our new address will be:

Blaine and Associates, Inc.
2029 Century Park East, Suite 438
Los Angeles, CA 90067
(310) 785-0560
(310) 785-9670 (fax)
http://www.blaineandassociates.com

New suite, new view, same Blaine!

More New Job Listings? Why, yes!

2009-07-28T09:28:00.000-07:00

Executive Assistant - $60K-$65K

Executive assistant with a solid resume (i.e., no gaps) to work for great financial team with Downtown Los Angeles firm. Expense reporting, multiple calendars, travel arrangements, correspondence and lots of presentation work on PowerPoint. Strong MS Word and Excel skills as well. College degree preferred and experience in financial field a plus. There will be an extensive background check. Please provide references, salary history and writing samples with resume.

Receptionist - $32K-$35K

Receptionist for growing West LA entertainment management firm. Answer heavy phones, schedule conference rooms, cater lunches, greet clients, handle all messenger and delivery services. Assist with special projects as needed. Must have good job stability, excellent references and an outgoing personality.

F/C Bookkeeper - $42K-$50K

Are you an accountant with band tour experience? If you can keep up with his group and watch all travel, payroll, insurance, equipment and miscellaneous expenses, this job is waiting for you. 3+ years tour experience preferred. Datafaction. Excellent benefits and lots of room for growth.

The Entry-Level Entertainment Position You've Been Waiting For!

2009-07-27T09:41:00.000-07:00

ENTERTAINMENT ASSISTANT - $45K

If your greatest strength is keeping track of some of the busiest executives in the business, this position has your name written all over it. You will keep the calendar of four executives, booking every meeting, every social event and all travel arrangements. Today Japan, tomorrow Italy. There is no slowing down.

This position requires brains, speed and excellent client service skills, as well as Outlook and MSW. Blue chip benefits and lots of benefits working for one of the most successful entertainment firms in the business.

Job Listings in West Los Angeles

2009-07-16T14:25:00.000-07:00

One of the fastest growing firms in the world has several immediate openings in their Westwood offices!

PERSONAL ASSISTANT - $50K+ DOE
The term "personal assistant" probably doesn't do this position justice. What's really needed is a right hand for the lead litigation attorney. You must be able to multi-task, juggle several projects at once and never, ever drop the ball. Correspondence, document tracking, databases. MSW, Excel, PowerPoint and Outlook. College degree preferred but can be bypassed with the right experience. Amazing benefits with bonus potential!

ASSISTANT WEALTH MANAGER - $40K-$45K
Assistant needed for two executive wealth managers in charge of all investments for the company. Background in private wealth management or an investment firm a must, as well as excellent client service background. Must be meticulous enough to set up and maintain extensive filing system, start a database of contacts type correspondence and not be intimidated by a powerhouse of clientele. MSW, Outlook, Excel and PowerPoint. Excellent benefits package.

Job Listings!

2009-07-08T10:47:00.000-07:00

Executive Assistant (San Francisco) - $60K-$75K+ DOE

President of a global nonprofit initiative seeks experienced, dedicated executive/personal assistant for administrative support, scheduling, coordinating, managing expense reports, invoicing, travel arrangements and vendor management. 3-5 years experience, preferably in fast-paced, start up environment, nonprofit or science related firm. Word, Excel, PowerPoint, Outlook. College degree preferred - BS/BA degree in business administration and/or science.

Full-Charge Bookkeeper - $45K-$60K

Westside management firm in need of a full-charge bookkeeper. Experience with a touring band a must! Great mix of business and pleasure for this position if your background matches their needs. Datafaction a plus.

Wild June!

2009-07-01T10:36:00.000-07:00

It was a wild month here at Blaine and Associates! Not only have we seen a significant increase in requests for temporary employees, our Special Events division was busier than ever! We staffed a major Stop Smoking campaign in conjunction with the State Board of Health and several non-profit agencies, placing almost 50 of our applicants at locations throughout Los Angeles County. Reports from our temps said the assignment was "exhilarating" and "loads of fun."

Not bad for a temp job, eh?

Then just this past weekend we staffed the 2009 BET Awards: 102 staffers in all. Always a massive event, this year's ceremony coming on the heels of Michael Jackson's death was particularly so. Our employees ended up with a bird's eye seat for the Jackson tribute, and a story to tell for years to come.

Also not bad for a temp job, eh?

And that's just a sneak peek at our events schedule. For a full breakdown of what's happening in both Los Angeles and Las Vegas, please check out the Special Events/Convention Calendar on our website!

Bottom line: there is still work to be had! Interested in joining our temp roster? Give our office a call at 310-785-0560 to schedule an appointment!

New Job Listings!

2009-06-17T10:00:00.000-07:00

FULL CHARGE BOOKKEEPER - $60K
Immediate opening in Century City for bookkeeper with at least 3 years experience. You must be excellent with general ledgers and monthly investment reports as well as Datafaction and Excel and possess customer service skills as there will be heavy interaction with investors. A/P, A/R, expense reports, etc.

OFFICE MANAGER/ACCOUNTANT - $80K-$90K
West Hollywood design firm is losing their long-time office manager who will be picking and training the replacement. On the accounting side - financials, payroll, invoicing, A/P and A/R, reconciliations, balance sheets, P/L reports, general ledger and journal entries. On the office manager side - vacation, benefits, vendors, heavy calendaring in Outlook. Design background is a plus!

IMMEDIATE OPENINGS!

2009-06-08T21:22:00.000-07:00

We are looking for about 30 temps to work as Promotion Specialists for us!!

This is a one week promotion starting this Friday, June 12th from 10:00 AM - 12:00 Noon for training and then continuing on Monday, June 15, 16, 17, 18 and 19. The hours are 2:00 PM - 8:00 PM for this week. You will be working at retail grocery stores throughout Los Angeles handing out a new product and directing anyone interested in the product to the pharmacy area to register for a free product survey.

You may pick a location closest to your home or work. We will try to locate you as close to your request as possible. We are looking for people in Canoga Park, Castaic, Cerritos, Downey, El Segundo, Encino, Gardena, Glendora, Granada Hills, Hermosa Beach, Hollywood, Lakewood, Long Beach, Los Angeles, Marina del Rey, Northridge, Pasadena, Rancho Palos Verdes, San Pedro, Santa Monica, Sherman Oaks, Stevenson Ranch, Torrance, Valencia and Whittier.

You are required to stand during these hours and address incoming shoppers politely. You must dress professionally and enjoy interacting with lots of people.

Please call (310) 785-0560 and ask for Sheldon or email us at jobsla@blainepersonnel.com with your name, phone number and the easiest way to contact you to schedule an appointment for either today, Wednesday or Thursday. We are seeing people at 10:30 AM, 1:30 PM and 6:30 PM this week. Please let us know what time works best for you. It will only take about 30 minutes to fill out the required payroll forms and tell you all about the position you will be working in.

Off Time

2009-05-28T11:37:00.000-07:00

We're not all nose to the grindstone here at Blaine and Associates, Inc. Our employees come from a diverse background and enjoy a rich life outside of the office. Their extracurricular activities bring a lot to the table, and enhances the role each employee plays.

One such example is our Administrator Gretchen McNeil. A classically trained opera singer, Gretchen currently sings with Cirque Berzerk, L.A.'s only resident circus troupe. Their new show "Beneath" opens under the big top in LA's historic State Park downtown on June 18, 2009 and runs through Fourth of July weekend.

We'll all be there, and so should you!

Job Listings!

2009-05-21T13:06:00.000-07:00

BROKER/FINANCIAL ADVISOR – $DOE
Did you make $200K last year? Want to double it? Major investment firm is growing and eager to hire a staff of 6-10 accomplished brokers with established book of business. Ideal candidate has a proven track record of interfacing with high net worth clients in creating and implementing a financial plan for their investments. Discretionary custom portfolio, individual stock research using S&P and Bloomberg, developing a new book of business while catering to established accounts as well. If you have a passion for the investment arena and want to continue in your career, this is the move you've been waiting for. Three plus years of experience and Series T a must.

EXECUTIVE ASSISTANT (SAN FRANCISCO) - $55K+
Brain trust VC firm seeking executive assistant to work for four managing members of the firm. The potential for growth is outstanding! You must be an organized multi-tasker with excellent client service skills and have the ability to thrive in an unpredictable, exciting atmosphere. Four year degree preferred but a passion for Venture Capital and a head for business will get you this position.

EXECUTIVE CHEF - $100K + DOE
High-profile client seeking experienced personal chef with a background in organic and sustainable produce with a southern cooking background. Duties include menu planning, budgeting, shopping, in addition to MS Word and Outlook skills.

IT ASSOCIATE - $40K-$55K
Westside business management firm seeking senior helpdesk/desktop support associate to wok in-house. Will be responsible for all software and hardware on corporate computing platforms, oversee helpdesk tickets and staff, and provide first level support to end users. 2-3 years experience. In depth knowledge of Microsoft Operating Systems and Office products, and GHOST imaging software.

TECHNICAL ACCOUNTING AND SUPPORT AGENT - $32K
International hospitality company seeking specialized agent for their Marine Operations division. General accounting skills are needed for refurbishment projects, proofing of invoices, purchase orders and strong written and oral communication skills. An accounting degree would be a big plus for this career opportunity. MS Word, Excel, PowerPoint and Outlook.

Keeping Positive by Keeping Active

2009-05-18T10:03:00.001-07:00

(This is a companion post to Jim's from last week, written by Sheldon Marder from our Temporary Division.)

Losing your job is more than just losing a paycheck. Most of us structure our lives around our work schedule. So when we become unemployed, it creates a huge void in our daily routine. The longer it takes us to secure new employment, either full-time or temporary, the tougher it becomes to constructively fill the sudden excess of free time. This can lead to a loss of motivation, creating frustration and even depression.

To combat falling into that trap, try putting some structure back into your life. Devote a specific time each day to pursue your job search. In addition to scouring the jobs listings on the Internet and contacting staffing agencies, allot some of your efforts to enhancing your skills or developing new ones by updating your computer software skills. Agencies like Blaine and Associates will email you tutorials and then allow you to test your new found prowess. This will not only make you a more marketable candidate, but it will also allow you to feel more in control of your destiny.

By keeping active and maintaining a structured and proactive approach to your job search, you'll be able to retain a more positive outlook.

And remember, employers hire positive-thinking candidates!

Light at the End of the Tunnel

2009-05-13T10:44:00.000-07:00

(This post was written by Jim Barrett, a Full-Time Placement Consultant at Blaine and Associates, Inc.)

It's a difficult time. I probably don't need to tell you that. It's a time when all of us need to realize that in order to snag that interview, that elusive job, we need to be at the top of our game.

We all know someone who has been laid off, someone who is at a loss for what they should do next. The immediate question is: "What's next?"

Here is what I suggest: take a minute to inventory your skills and decide what you need to add to that skill set in order to explore other career opportunities. Contrary to popular belief there are employers hiring but you need to be proactive about getting yourself, your resume, your presentation of you in the best possible shape. Attend a resume workshop, brush up on your software skills by taking a class, read up on the "do's" and "don't's" of interviewing. You need to be ready when the opportunity presents itself. Make no mistake, things will turn around and you need to use this time to learn how to market yourself. Network, talk to friends and former coworkers, keep your name fresh in their memories.

I have seen the best of times and the worst of times in my thirty plus years as a consultant in the employment industry. It is my objective to prepare you in every way so that you are that #1 candidate employers dream about. I want you to walk away with a job offer. Yes, there is a light at the end of the tunnel, but you'll get their faster if you have the right tools for the (no pun) job.

Job Listings

2009-05-12T09:37:00.001-07:00

Here are just a few of our current openings in our Permanent Division. If you are interested in applying, please email us your resume!

Office Manager/Bookkeeper - $70K-$100K DOE

Well known design firm is in the process of selecting an Office Manager/Bookeeper to run this high-end firm. Candidates must have 10+ years management and bookkeeping experience. A background with a design or architectural firm is highly desirable. If you have any experience working with manufacturing, operations and outside suppliers, that's also a plus.

You must have experience in the following areas: Quickbooks, MSW, Excel and Outlook, Invoicing, A/P, A/R, Collections, GL reporting, budgets, inventory, bank recs and payroll. Duties to include hiring and supervising staff, benefits administration and management, vacation, sick, holiday tracking for employees, assisting President and various Managers with special projects. Must be "project" oriented. This is not a 9 - 5; this is a life, this is a career. Be ready to have fun and work hard.

Entry-Level Receptionist/Administrative Assistant - $28K-$30K

Young, hip design agency seeks recent college grad with an interest in the future of product design. You will answer phones, greet guests, assist with special projects and learn the business from the ground up. You must have MSW and Excel skills, great phone voice, excellent client service background and hopefully a degree in product/engineering design, marketing, communications or architecture. 1 - 2 years experience required. Internships are acceptable. Great benefits and plenty of room for growth!

Opportunity in the Face of Recession

2009-05-07T09:51:00.000-07:00

(Today's post was written by Sheldon Marder, Temporary Staffing Manager for Blaine and Associates, Inc.)

Turn on the TV, listen to the radio or pick up a newspaper. Everywhere you go people are talking about the economy. And it seems everyone knows someone who's lost their job due to downsizing. You might even be one of them!

With more than 33 years in the staffing industry, this is not the first time I've experienced a contraction of the workforce and I suspect this isn't your first time either. Never a pleasant feeling to say the least. We are all feeling the pain in our pocketbook and the uneasiness of an uncertain time.

But these challenges also bring opportunities. Traditionally during a recession firms tend to cut back on their workforce excessively and then find themselves understaffed once their business begins to pick up. They turn to services such as ours to fill the gap and by this avenue will bring these same temps onto their own payroll as full-time employees. It's an easy transition: the temps have already been trained and have proven themselves a valuable asset. And since temporary positions tend to be skill-driven and not industry-specific, it's a terrific chance to explore careers in a new field.

So seize the opportunity - in a time when you feel like opportunities are rare - and reinvent yourself. What does the recession mean for you? Might just be time to embark on a new adventure!

Job Listings

2009-04-30T09:21:00.000-07:00

Here are just a few of our current openings in our Permanent Division. If you are interested in applying, please email us your resume!

Entertainment Management Bookkeeper (30 to 40 hours per week) - $20-$30/hour
Westside firm is looking for a 5+ year seasoned bookkeeper with business management experience. You will start out working 30+ hours per week and go to a full-time position by November 2009. You must have QuickBooks, Excel and MSW experience, a 4-year degree, preferably in Accounting, and great references. This job requires excellent communication and client service skills.

Receptionist - $30-$36K DOE
A great voice, a better disposition and computer skills will land you this receptionist position. You will be involved in client servicing of this rapidly expanding firm. You must be able to help them with computer troubleshooting, scheduling conference rooms, working on special projects and of course, answering busy phones and greeting all guests. Please have experience as a receptionist and great references to back up your resume. Wonderful opportunity to move up and do more than just a job. This position is located in West Los Angeles

Accounting Assistant - $50-$65K
You must have 5+ years of accounting experience and a 4-year degree in either Accounting or Finance. You should have experience working in a "blue chip" corporate firm handling all the A/P functions from expense reports, vendor invoices, wire transfers, reconciliations, coding and filing. You will prepare deposits, client invoicing and client/vendor correspondence. Please have a stable work history and excellent references. A background check will be done before employment can be offered. This position is located in Century City

Administrative Assistant $42 - 48,000+ DOE
Downtown consulting firm is looking for a multi-talented assistant to work for a group of consultants. You must have excellent MSW, Excel, PowerPoint and Outlook skills and your resume must be solid and stable to be considered for this position. This company is growing and offers the best of benefits, bonuses and luxury surroundings. You will not be just an employee, you will be a member of a growing, dynamic team of professionals on the cutting edge of their business. A 4-year degree is preferred and if you are not currently working, a temp-to-full-time might work for them and for you.

Job Listings!

2009-04-23T13:43:00.000-07:00

Here are just a few of our current openings in our Permanent Division. If you are interested in applying, please email us your resume!

Private Client Assistant/Associate - $50K

Global Wealth Management firm seeks experienced financial services professional who can articulate company's investment process and services - both domestic and international - to clients, prospects and intermediaries. Minimum 2-5 years similar experience either concurrent or post college. Four year degree required with minimum 3.0 GPA. MS Word, Excel, PowerPoint and Outlook.

Bookkeeper - $50K+ DOE
Entertainment management firm seeks accountant/bookkeeper with 3-5 years experience in the business management arena. Ideal candidate is discreet, personable, a productive team player and possesses the ability to problem solve. Friendly work environment with high net worth clientele.

2nd Executive Assistant - to $50K
Senior Partner at a major Downtown Law Firm needs confident second assistant for scheduling, travel arrangements, correspondence, expense reports and finances and personal errands. Discretion is key as the position handles highly confidential information. Must have advanced MS Office proficiency, excellent written and verbal communication skills, flexible work habits and the ability to jungle multiple deadlines without constant supervision.

Welcome!

2009-04-09T13:48:00.000-07:00

Welcome to the new blog for Blaine and Associates, Inc., celebrating over 20 years of staffing permanent, temporary, special events and convention positions in Southern California!

In conjunction with the upcoming launch of our revamped website, we're introducing out first ever blog! Check back for updates on job fairs, training events and exciting new annoucements for our company.